Office Assistant

Discovery Land Company•Scottsdale, AZ

65d•Onsite

About The Position

Discovery Land Company is seeking a full-time Office Assistant to join the Administration Department. The Office Assistant is a versatile professional who is responsible for ensuring the smooth day-to-day operations of the Discovery Land Company corporate office.

Requirements

Associate’s or College degree; BS or BA in business administration or other relevant area a plus.
2 years experience of working on an Office Coordinator or other relevant position.
Significant experience with basic bookkeeping principles and office management systems and procedures.
Excellent knowledge of MS Office Suite, Certify, as well as other cloud-based applications including Google Suite.
Good practical experience with office equipment.
Strong communication and interpersonal skills with good patience and professionalism.
Organized and reliable with prioritizing and multi-tasking abilities.
Must be able to work flexible work hours/schedule including evenings, weekends, and holidays.
Long hours may be required due to business demands.
Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
Ability to work in a team environment.
Ability to stay calm and focused during the busiest of times.
Ability to work a flexible schedule, including evenings, weekends, and holidays, and a shift greater than eight (8) hours in length.
Ability to read, write, speak, and understand English; additional languages preferred.
Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.
Flexibility and ability to pivot to new projects and desire to work in fast-paced environment.

Nice To Haves

BS or BA in business administration or other relevant area a plus.

Responsibilities

Cover front desk and greet guests.
Answer and route calls and messages.
Handle FedEx, UPS, mail, and deliveries; with occasional runs to the post office or shipping locations.
Book, set up and reset conference rooms.
Stock fridges, empty dishwasher and kitchen supplies.
Set up for special events and regular breakfasts and lunches.
Manage, organize and refill all snack and beverage areas.
Keep common areas clean and organized.
Assist with errands, lifting, supply runs; must be able to lift 30+lbs.
Coordinate with vendors when needed (janitorial, water, copier, etc.).
Provide general admin support and backup coverage for the office manager.