Office Assistant

Kodiak • Odessa, TX

1d • Hybrid

About The Position

Kodiak Robotics, Inc. is seeking an Office Assistant to manage and coordinate workplace operations and functions across its Odessa office and remote depots in the Permian Basin. This role involves being the primary point of contact for workplace services, managing amenities, coordinating logistics, ensuring safety supplies, distributing company items, organizing events, overseeing vendor services, managing building maintenance, and assisting with interviews and onboarding. The position requires a proactive individual who can handle multiple tasks, has experience with office maintenance, is tech-savvy, a strong collaborator, a problem-solver, and a culture builder.

Requirements

• Multi-tasking. Ability to handle multiple immediate tasks as well as longer term projects, setting and meeting deliverable dates.
• Workplace guru. Experience handling office maintenance and workplace functions, ideally across multiple sites.
• Tech-savvy. Proficient with google-suite (gmail, sheets, documents, presentations) or similar products, slack communications, and willing to learn AI tools.
• Strong collaborator. Leverages relationships with cross-functional team members to accomplish goals.
• The Fixer. Always willing to roll up the sleeves to handle a difficult or dirty task, and brings knowledge of basic building systems, including troubleshooting and fixing where possible without vendor support.
• Innovative mindset. You like to find ways to improve the system you are working on. You can solve problems and complete tasks even when the path to the solution is not clear at the outset.
• Culture builder. You contribute unique and local-inspired ideas and initiatives that support employee engagement and company-wide events and celebrations.

Responsibilities

• Be the Go-To Person for all workplace operations and services in our Odessa office and Depots.
• Be responsible for purchasing, replenishing and managing workplace amenities such as snacks, drinks and office supplies for the Office and Depots, maintaining budget limits.
• Coordinate shipping/receiving and material handling needs among the Office and Depots, tracking parcel/freight shipments to and from other Kodiak offices and delivering received packages to the appropriate depot/recipient.
• Ensure PPE provisions and safety supplies are stocked for Depot personnel, and at the Office.
• Distribute company swag and other per-employee items.
• Coordinate company events in Odessa and at the Depots such as cultural events, achievement parties, holiday gatherings, and employee appreciation events.
• Coordinate service vendors and their performance, such as janitorial, building maintenance and site services for the Office and Depots.
• Manage building maintenance, including scheduling and managing service and repairs.
• Manage site cleanliness, organization, and storage (non-R&D items).
• Ensure required legal postings, signage, and Health & Safety monitoring is all maintained.
• Assist onsite interviews and onboarding activities at the Odessa Office and Depots by preparing the room, greeting candidates (if able) and coordinating the distribution and collection of materials used.
• Assist demos by providing required PPE, refreshments, and guest lunches.
• Act as the point-of-contact for inter-company travelers with questions.
• Perform miscellaneous workplace housekeeping tasks at the Office and Depots.
• Other duties as assigned.

Benefits

• Competitive compensation package including equity and biannual bonuses
• Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits)
• Accrued PTO and generous parental leave policies
• Office perks: free lunch and a kitchen with coffee and snacks
• Company truck provided from the Odessa facility if required to travel into the field.
• Accommodations provided with Target Hospitality Centers if required for the needs of the role such as when working multiple days at our Field Operations sites.
• Long Term Disability, Short Term Disability, Life Insurance
• Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health
• Fidelity 401(k)
• Commuter, FSA, Dependent Care FSA, HSA
• Various incentive programs (referral bonuses, patent bonuses, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed