Office Assistant - Heart & Vascular Unit

Nebraska Medicine • Omaha, NE

3d • Onsite

About The Position

Nebraska Medicine is seeking a talented individual to join us as an Office Assistant in the Heart and Vascular Clinic at Clarkson Tower, Omaha, NE. The Office Assistant will be responsible for greeting visitors, assisting with copying and filing documents, managing inventory and stocking office supplies, and performing various administrative tasks to support the department. This role serves as the primary receptionist for internal and external customers, providing clerical and general office support for departmental operations, with a primary focus on supporting external customers such as patients and their families.

Requirements

• High school education or equivalent required.
• Proficient with computers to include keyboarding, basic navigation and use of email applications required.
• Ability to communicate effectively both in verbal and written form required.
• Ability to multi-task required.
• Ability to deal with difficult or challenging customer interactions and escalate to management as appropriate required.
• Ability to work with multi-line phone system required.
• Ability to communicate effectively during escalated situations required.

Nice To Haves

• Prior experience working with customers or patients preferred.
• Experience with Telecommunication system, ComputerLog books, and schedules preferred.
• Experience with general office materials/equipment preferred.

Responsibilities

• Serve as receptionist for assigned department(s) for internal and external customers.
• Provide clerical and general office support for departmental operations.
• Support external customers, such as patients and their families, as primary responsibility.
• Support department or office as secondary responsibility.
• Greeting visitors.
• Assisting in copying and filing documents.
• Managing inventory and stocking office supplies.
• Performing various administrative tasks as needed to support the department.

Benefits

• Up to $5,000/year in tuition assistance
• 35% discount at Clarkson College
• Career advancement opportunities with covered educational costs
• Competitive Benefits including retirement match contribution, PTO accrual, tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED