Office Assistant - Rheumatology Specialists
About The Position
This role is responsible for various administrative and patient-facing tasks within a rheumatology specialist office. Responsibilities include checking patients in and out, verifying insurance eligibility, maintaining and updating patient demographics in the registration software, greeting patients, answering multi-line phones, scheduling and rescheduling appointments, creating and scheduling referrals, and completing chart preparation. The position may also involve floating to other practices in the region to provide support. The role emphasizes promoting the Riverside Care Difference through exceptional customer service, including clear communication, proper telephone etiquette, and maintaining a clean reception area. The Office Assistant will also manage referrals, obtain insurance authorizations, and contribute to process improvement recommendations.
Requirements
- High School Diploma or GED
- 1 year Medical Office experience
Responsibilities
- Ensures all patients' registration and demographics information is correct and updated as needed.
- Completes check-in and check-out in a timely manner.
- Collects payments from patients regarding appointments, forms, or past due balances.
- Monitors daily schedule including scheduling/rescheduling appointments, when necessary, i.e. doctor’s illness, meetings, or vacation.
- Completes clerical chart prep, prepares and prints visit related documents, i.e. consents, receipts, visit summaries, etc.
- Promotes the Riverside Care Difference through exceptional customer service.
- Greets all participants to the practice with immediate acknowledgment with eye contact and smile.
- Manages patient expectations with clear explanations.
- Uses good telephone etiquette including 4-part greeting and 3 rings or less guideline.
- Practices warm transfer and proper on-hold techniques.
- Maintains referrals and insurance information.
- Obtains referrals or schedules referrals upon receipt from referring location.
- Ensures referrals are attached with an approved insurance authorization.
- Obtains insurance authorizations as necessary.
- Recommends to practice manager any process improvements needed to improve quality of service.
- Maintains appearance and cleanliness of the reception area.
- Actively engages in team huddles and staff meetings.
Benefits
- great benefits and perks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
