Office Assistant

A.C. Moate Industries, Inc. • Auburn, WA

5d • Onsite

About The Position

A.C. Moate Industries is seeking a highly organized Office Assistant to directly support the General Manager and Controller across daily operations. The ideal candidate is a detail-oriented operator who can manage administrative tasks, maintain organization, and keep critical workflows moving in a fast-paced environment. You must bring demonstrated experience handling administrative work, staying organized under pressure, and following through without constant direction. If you are reliable, structured, and capable of supporting leadership at a high level, this is a strong opportunity.

Requirements

• Minimum 1–3 years of experience in an administrative or office support role
• Strong organizational skills and attention to detail
• Ability to handle multiple priorities in a fast-paced environment
• Experience with Microsoft Office / Google Workspace

Nice To Haves

• Basic understanding of accounting or bookkeeping
• Highly organized and structured
• Strong communication and follow-through
• Self-starter who takes ownership of tasks
• Able to work directly with leadership and handle pressure
• Detail-oriented with a high standard for accuracy

Responsibilities

• Provide direct support to the General Manager and Controller
• Manage emails, phone calls, and general office communication
• Prepare documents, reports, and internal paperwork
• Assist with data entry, invoicing, and basic accounting tasks
• Organize financial documents and maintain accurate records
• Support payroll and job costing processes as needed
• Ensure documentation is complete and properly filed
• Maintain organization of office systems, files, and records
• Track tasks, deadlines, and follow-ups for leadership
• Coordinate with field and office staff to keep operations aligned
• Assist with onboarding paperwork and employee documentation
• Prioritize tasks based on urgency and importance
• Ensure nothing falls through the cracks
• Follow through on assignments without constant oversight
• Maintain a high level of accuracy and attention to detail

Benefits

• Health, dental, and vision insurance
• Retirement plan options
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees