Mgmt Corporate Office - Office Assistant

Morgan Properties•Conshohocken, PA

2d•Onsite

About The Position

The Administrative Assistant provides high-level administrative support to the CFO, SVP, and the Accounting team. This role ensures the smooth operation of executive schedules, meetings, and departmental workflows, allowing leadership to focus on strategic initiatives. The position plays a critical role in maintaining organizational efficiency by managing complex calendars, coordinating travel, preparing confidential documents, and supporting cross-functional collaboration. The ideal candidate is self-motivated, detail-oriented, and capable of handling sensitive information with discretion. By providing accurate and timely administrative support, this position contributes directly to the overall effectiveness of the leadership team and supports the organization’s mission and operational goals.

Requirements

Minimum of one (1) year of experience in bookkeeping, data entry, accounting support, or a related administrative role.
Strong organizational, multitasking, and time-management skills.
High level of professionalism and ability to handle confidential information.
Excellent verbal and written communication skills; able to prepare clear and accurate correspondence.
Competency in Microsoft Word, Excel, PowerPoint, and Outlook.

Nice To Haves

Notary certification.
Experience with corporate document management and filing systems.

Responsibilities

Manage complex calendars for executives, schedule meetings, and coordinate events using Microsoft Outlook and Office 365.
Arrange detailed travel itineraries, accommodations, and transportation for department employees.
Prepare and edit correspondence, reports, business plans, charts, graphs, organizational charts and other confidential documents from verbal or written instructions.
Handle sensitive information with discretion, maintaining confidentiality at all times.
Assist with financial report compilation and running of accounting reports as needed.
Perform a variety of secretarial duties, including filing, scanning, copying, and processing department documents, tax returns, and certified mailings.
Act as custodian for corporate documents and records, ensuring proper maintenance and compliance.
Oversee Corporate Petty Cash disbursement and maintain accurate records.
Open, date stamp, and route incoming mail and Federal Express for executives.
Assist in the coordination of corporate meetings and special projects as needed.
Gather, organize, and summarize raw data into reports and spreadsheets for management review.
Maintain and process accounting department files and documentation, ensuring accuracy and completeness.
Deliver excellent customer service and demonstrate professionalism in all interactions with employees, clients, and external partners.
Adapt to changing priorities and effectively handle multiple tasks in a fast-paced environment.