Office Assistant

Aston Carter•McHenry, IL

11h•Onsite

About The Position

We are seeking a highly organized and proactive Administrative/Office Assistant to support our team with a wide range of administrative and clerical tasks. The ideal candidate will be detail-oriented, efficient, and able to handle multiple responsibilities with minimal supervision.

Requirements

Minimum 1 year office or administrative experience.
Minimum 1 year using computers and Microsoft Office products.
High School Diploma.
Experience handling sensitive or confidential information.

Nice To Haves

Experience in accounting or human resources is a plus

Responsibilities

Perform clerical duties including typing, filing, and completion of simple forms.
Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
Answer phones, direct calls to appropriate individuals, and prepare messages.
Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.
Greet and assist visitors and clients.
Process and track customer credit applications, ensuring completeness and accuracy.
Request and manage certificates of insurance from vendors or customers.
Perform accurate data entry and maintain up-to-date records.
Maintain organized filing systems.
Make collection calls and follow up on outstanding customer accounts.
Prepare and edit documents, reports, and records.
Provide general administrative support to staff and cover duties of other staff during absences.
Assist with miscellaneous or special projects as assigned.