Office Assistant Newman Elementary School] (SY26-27)

Needham Public Schools•Needham, MA

2d•Onsite

About The Position

Newman Elementary School is seeking an energetic, skilled, and warm Office Assistant to join their team. This position is part of Needham Public Schools, an inclusive, dynamic, and multicultural community committed to supporting every child. Needham Public Schools is dedicated to the success of its diverse students and families and to the professional accomplishments of its educators. The district emphasizes cultural proficiency, equity, and community collaboration to achieve its vision. It comprises 5 elementary schools, 2 middle schools, and 1 high school, serving approximately 5,500 students. NPS is focused on addressing equity by improving academic performance for historically marginalized students and ensuring schools are safe and free of bias and bullying.

Requirements

High School Diploma or GED
One year secretarial experience
Experience and knowledge in a customer service environment
Knowledge of school office environments
Knowledge and experience with school office technology and equipment
Skill in written and oral communications
Ability to kindly, calmly and professionally interact with students, parents, teachers, co-workers and visitors in a dynamic environment
Ability to organize, prioritize work responsibilities and use time efficiently
Skill in tracking and recording student attendance data

Nice To Haves

Experience in a school environment preferred
Ability to maintain confidentiality and handle difficult situations with sensitivity and tact

Responsibilities

Under the direction of the Principal, perform secretarial/clerical work.
Supervise students during lunch and recess to ensure efficient operations.
Assist with recording student attendance in the student information management system.
Document and correct absences, late arrivals, dismissals, and other related attendance issues.
Monitor and track student attendance.
Generate attendance reports as required.
Assist with student registration and transfers.
Process student discipline letters including typing, filing, and mailing.
Oversee work of student volunteers and provide instruction for various work tasks.
Perform secretarial work for school principals and assigned administrators.
Draft correspondence and documents.
Perform routine tasks such as filing, faxing, copying, and data entry.
Manage, sort, and distribute mail.
Answer phones and respond to questions from parents, students, and other district personnel.
Greet visitors and respond to questions and concerns.
Provide recess/lunch coverage and other student supervision as assigned.
Meet deadlines.