Office Assistant

DODGE CITY CO OP EXCHANGE • Howell, KS

1d • Onsite

About The Position

The Office Assistant supports financial, clerical, and administrative functions to ensure smooth branch operations. This role is essential for accurate, timely accounting of invoices, inventory management, and daily financial reporting. The Office Assistant will interact with customers, vendors, and team members to provide efficient service and maintain a welcoming environment.

Requirements

• At least one year of experience in accounting, accounts payable, or a related field.
• Ability to work a Monday through Friday schedule, 8:00 AM - 5:00 PM, with rotating Saturdays (8:00 AM - 12:00 PM).
• Willingness to work mandatory overtime during harvest seasons (summer and fall).
• Valid Kansas Driver’s License
• High School Diploma or GED.
• Ability to sit at a desk and use a computer for extended periods.
• Capable of lifting up to 25 pounds.
• Ability to drive within the facility or to nearby locations as required to support daily operations.

Nice To Haves

• Familiarity with AgTrax or similar inventory/accounting software
• Associate's degree in Accounting, Business, or a related field.

Responsibilities

• Greet and assist customers, manage counter sales, and handle phone inquiries with professionalism.
• Process sales transactions of feed, general merchandise, propane, and AirGas products through AgTrax.
• Complete and reconcile daily cash reports, ensuring compliance with company policies.
• Prepare daily deposits and manage accurate documentation for auditing purposes.
• Organize and submit weekly route orders to maintain inventory from DC Feed Mill, the warehouse, or ACE.
• Conduct monthly inventory counts and update inventory records in AgTrax.
• Receive, document, and verify inventory shipments.
• Operate truck scales, issue weight tickets, and conduct grain inspections.
• Assist customers with grain delivery processes as needed.
• File and maintain vendor invoices; handle inquiries regarding payments and accounts.
• Perform regular filing and documentation management.
• Assist with other administrative duties as assigned by the Branch Manager.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and advancement within the company.
• Dynamic and supportive work environment with a focus on teamwork and innovation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED