Office Assistant - Hourly

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC•Seattle, WA

1d•$27 - $27•Onsite

About The Position

Provides assistance to the Office Manager and Superintendent in the daily operation of the cemetery office. This role involves contract processing, marker ordering and tracking, computer data entry and retrieval, and maintaining cemetery records. The incumbent will process burial paperwork, at/pre/post-need orders, and other permanent records, ensuring accuracy in both written records and computer data. This position also supports liturgical functions, provides clerical assistance for projects, and assists the public with inquiries and locating burial sites. Additionally, the Office Assistant will perform bookkeeping functions in a backup capacity, including processing bank deposits, cash receipts, accounts receivable, and accounts payable. A significant part of the role involves tracking markers, which may require working outdoors in various weather conditions, communicating with families and vendors, and ensuring proper installation. The position requires regular and dependable attendance and contributes to maintaining a positive public image for Associated Catholic Cemeteries (ACC).

Requirements

Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.
Willingness and ability to support the mission of the Associated Catholic Cemeteries.
Detail oriented with a record of accuracy and ability to perform office tasks in an environment with frequent interruptions.
Active member of a Catholic parish/faith community in good standing with the Catholic Church to serve as sacristan and in the role of presider of the Committal Rite.
High School/GED education.
Two or more years of administrative or general office work experience.
Proficient in 365 and other digital records management.
Microsoft Experience with accounts receivable, cash receipts, accounts payable.
Word processing and typing skills.
Ability to read, write, and communicate in English at a 12th grade level.
Excellent organizational, interpersonal and communication skills.
Ability to work independently as well as in a team environment.

Nice To Haves

Some college preferred.

Responsibilities

Provides assistance to the Office Manager and Superintendent in the daily operation of the cemetery office.
Processes burial paperwork, at/pre/post-need orders, and other permanent records.
Performs computer data entry of burials and memorials, monitoring and maintaining the accuracy of permanent written records and cemetery computer programs.
Coordinates with the Accounting Office and the Cemetery Superintendent as required.
Assists the Office Manager in ensuring the accuracy of all burials and memorial placements by flagging graves, performing blind checks, and physically verifying memorial placements.
Supports liturgical functions at the cemeteries by assisting at committal services, presiding at the Committal Rite as required, assuring adequate supplies for masses and other liturgical events, and providing support for special day events.
Provides clerical assistance for ongoing and special projects using various office machines.
Assists the public calling or visiting the cemetery with finding burial locations, addressing questions or concerns, and directing them to other appropriate cemetery staff.
Provides bookkeeping functions for the office in a backup capacity, including processing bank deposits, cash receipts, accounts receivable, and accounts payable.
Maintains a record of tracking markers, works outdoors in a wet and cold environment when required, delivers marker proofs to Family Service Directors, processes marker proofs, communicates with families about marker updates, ensures proper paperwork is given to the Grounds Crew for marker installation, communicates with vendors, and climbs on delivery trucks to inspect markers.
Engages in regular and dependable attendance on the job, including arriving to work on time, being ready to work when the shift begins, taking required breaks, and remaining on the job until the scheduled work shift is over.
Contributes to good public relations by ensuring a positive image of ACC is conveyed in all contacts.