Office Assistant (Per-Diem)

Helen Hayes Hospital•Village of West Haverstraw, NY

9d•Onsite

About The Position

This role involves providing administrative support to the Nursing Department, including preparing and proofreading correspondence, managing files, assisting with employee evaluations and job descriptions, and supporting the creation of policies and procedures. The position requires effective multi-tasking, scheduling meetings and appointments, screening calls, liaising with vendors, and processing employee transactions with HR and Payroll. Additionally, the role involves managing employee competencies and inputting profile data into the scheduling module.

Requirements

One year of clerical experience.

Nice To Haves

Knowledge of Word and Excel.

Responsibilities

Prepares & proofreads various correspondences/reports for the Nursing Department.
Duplicates & distributes copies and pertinent information to various department heads.
Maintains accurate files.
Prepares & distributes Nursing employee evaluations and job descriptions; duplicates completed evaluations and circulates appropriately.
Assist nursing administrators with creating policy and procedures accurately; ability to navigate through the electronic P&P program – Policy Manager.
Multi-task effectively.
Schedule meetings/seminars & make room reservations/arrangements accordingly; distribute relative meeting materials to all involved parties.
Schedules appointments/interviews with applicants as necessary; maintain confidentiality.
Screens all incoming telephone calls to the Nursing Office and refers them to appropriate Nursing Administration staff.
Contacts various businesses and sales representatives to obtain cost, availability of products, and delivery time.
Processes all employee transactions and shift/status changes with Human Resources and Payroll.
Processes all employees’ competencies and inputs profile data in the scheduling module.
Perform other duties as assigned.