Office Assistant Part time 20 hours per week - Medical Services

Seven Counties Services • Louisville, KY

22h • Onsite

About The Position

This is a part-time Office Assistant position, working 20 hours per week, within Medical Services. The role involves maintaining contracts, processing invoices, managing correspondence and records, and resolving office-related issues. The incumbent will also assist with H1-B visa processing every three years and maintain relationships with suppliers and colleagues. The job description outlines major duties but incumbents may be asked to perform other related tasks.

Requirements

• HS/GED required.
• Three to four years’ administrative experience using basic secretarial skills.
• Advanced knowledge of Microsoft Office Suite.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Good oral and written communication skills.
• Good interpersonal skills.

Nice To Haves

• Some education beyond high school preferred.
• Experience with contract knowledge preferred.

Responsibilities

• Maintains contracts – creating, editing and renewing in contracting tracking system
• Liaison between Seven Counties and vendor
• Process invoices and follow up as needed.
• Files and maintains a variety of correspondence, records, reports, and other documents including request for medical records and routing accordingly.
• Review incoming faxes and delegate appropriately.
• Help with processing the H1-B Visas (every 3 years)
• Resolve office-related malfunctions and respond to requests or issues.
• Maintain trusting relationships with suppliers and colleagues.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED