Office Assistant

Almstead Tree and Shrub Care•New Rochelle, NY

1d•Onsite

About The Position

Almstead Tree & Shrub Care is a second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees’ professional growth, safety, and quality of life. We are seeking a detail-oriented and motivated Office Assistant to support daily administrative operations. This role is ideal for a student or early-career professional looking to gain hands-on experience in a fast-paced, professional office environment. The ideal candidate is organized, proactive, and eager to learn.

Requirements

Currently enrolled in or recently graduated from a college or university (preferred for intern role)
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace is a plus
Ability to multitask and prioritize in a fast-paced environment
High level of professionalism and attention to detail
Positive attitude and willingness to learn

Responsibilities

Provide general administrative support including filing, scanning, data entry, and document management
Answer and direct phone calls, emails, and other correspondence
Assist with scheduling meetings, appointments, and maintaining calendars
Support customer service efforts by responding to inquiries and directing requests appropriately
Maintain office supplies inventory and coordinate orders as needed
Assist with preparing reports, presentations, and internal documents
Organize and maintain both digital and physical filing systems
Support special projects and team initiatives as assigned
Ensure the office environment remains organized and professional