OFFICE ASSISTANT

John A Biewer Co Inc • Newton, MS

3d • Hybrid

About The Position

Perform general clerical and office duties to support management and assist inbound and outbound drivers transporting building material loads.

Requirements

• High school diploma or equivalent.
• 1-2 years of business office experience.
• Good verbal and written communication skills.
• Computer proficient with Microsoft Office, Google Docs and ability to navigate and acquire skills to use internal systems.
• Ability to multitask and adapt to changing priorities.
• Strong attention to detail, accuracy, and organizational skills.

Responsibilities

• Answer incoming phone calls and welcome incoming visitors and delivery drivers.
• Prepare shipping and receiving documents, communication, and coordination.
• Generate delivery tickets, invoices, UPS or FedEx shipping labels.
• Organize, file, or scan office records and company documents following the document storage process.
• Follow work instructions, office procedures, and company policies.
• Process customer invoices to ensure the daily invoice and unbilled list is complete.
• Assist with cycle counts and inventory-related office support functions.
• Scan, upload, and route accounts payable documents.
• Maintain or generate required reports daily, weekly, and monthly with accuracy and consistency.
• Ensure that all visitors possess the proper PPE. Distribute supplies and PPE to employees as needed.
• Support the office with maintaining supplies, filing, assembling materials, and any clerical needs. Cross train in various office functions to support where needed.
• Collaborate and communicate with team members and departments to ensure tasks are completed accurately and on time.
• Maintain clean and professional office environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED