DOC Menard CC Office Assistant - Clinical Services

State of Illinois • Randolph, MA

5d • Onsite

About The Position

IDOC is looking to hire an Office Assistant to keyboard and maintain files and perform difficult clerical duties for Clinical Services. In addition, this position will assist with processing individual in custody paperwork, assist other staff in the performance of duties, collect individual in custody requests, visitor slips, phone lists, PIN number slips and notification of absence slips and serve as a liaison with facility staff and outside professional/legal personal. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Requirements

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires ability to keyboard accurately at 35 words per minute.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen.
• The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

• While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

• Keyboards and maintains files consisting of correspondence, records, reports and other materials for use by professional staff.
• Performs difficult clerical duties for Clinical Services.
• Assists Clinical Services staff with processing individual in custody paperwork.
• Assists other Clinical Services staff in the performance of duties and serves as back up to other Office Assistants.
• Collects individual in custody requests, visitor slips, phone lists, PIN number slips, and notification of absence slips.
• Serves as liaison with facility staff and outside professional/legal personnel.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• Health, life, vision, and dental insurance
• Pension Plan – vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Vacation time annually - (10 days in year one of employment)
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED