Office Assistant / Early Childhood Education Center

Associated Students, Inc•San Francisco, CA

2d•$24•Onsite

About The Position

Our primary goal is to assist student parents attain their educational goals by providing appropriate care for their young children in a high-quality, convenient and affordable educational setting. Our educational philosophy draws upon a variety of educational approaches to support each child’s optimum growth and development as well as make children’s learning visible. Under general direction of the Center Director and direct supervision of the ECEC Office Manager, the Office Assistant will perform a variety of tasks integral for the smooth operation of the Center and front desk.

Requirements

Must be a Student at San Francisco State University
Must be organized, able to prioritize, multi-task and take initiative in a busy, central workstation
Must be able to take directions and execute them
Must have excellent oral and written communication skills
Must be able to remember the names of and interact with children and parents of a wide variety of ages
Must be able to work effectively in high-stress situations.

Nice To Haves

Knowledge of basic Microsoft Word and Excel XP preferred but not necessary

Responsibilities

Monitor the entry and exit of all adults and children
Maintain daily enrollment records-ensure all children are signed-in/out
Identify visitors, maintain the sign-in log and ask adults to wear a badge
Sanitize front door & handles on a daily basis
Serve as the Center’s receptionist such as answering phones and assisting visitors
Inform new clients of Center services and application process, and assist them with referrals
General clerical tasks, data entry, copying, laminating, answering, faxing, filing, etc.
Create and organize child, parent, and employee files
Inventory and order office and custodial supplies as needed with various vendors on a weekly basis
Assist in locating substitute teachers when a staff member is absent
Data entry as assigned - using Microsoft and Google suite
Safe usage and operation of office machinery (copy and fax machine, printer, laminating machines)
Assist Director, Office Manager, Assistant Directors and Head Teacher’s with various tasks
Maintain the Center’s main calendar along with provide blank calendars to the family and conference rooms
Fill out check requisitions for all accounts payable
In the absence of the Office Manager the Office Assistant will reconcile the credit card purchases with receiving records and the credit card bill
Accept, prep and assist with snack/lunch distribution
Date stamp and distribute mail/packages to appropriate personnel
Maintain a clean and organized lobby
Sweep and clean patio and entrance way of lobby on a daily basis
Clear staff lounge counters on a daily basis prior to Center opening
Assist Assistant Directors with Center opening/closing procedures
Additional Duties as assigned