Office Assistant (34 Hours/Week)

State of Connecticut•Middletown, CT

1d•Onsite

About The Position

The State of Connecticut, Department of Children and Families (DCF) is accepting applications for a part-time Office Assistant position located at the Albert J. Solnit Children’s Center - South Campus. This role is for a current State of CT employee and involves working 34 hours per week, Monday through Thursday from 9 am to 4:30 pm, and Friday from 9 am to 3:30 pm. The position is office-based and on-site in Middletown, CT. The Department of Children and Families' mission is to partner with communities and empower families to raise resilient children who thrive. The South Campus is a state-administered Psychiatric facility for Connecticut’s children under eighteen, providing comprehensive care to children and adolescents with severe mental illness.

Requirements

Current State of CT employee with at least six (6) months of full-time service or full-time equivalent service.
Two (2) years of general clerical work experience.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.
Knowledge of office systems and procedures including proper telephone usage and filing.
Interpersonal skills.
Oral and written communication skills.
Ability to perform arithmetical computations.
Ability to perform a full range of clerical tasks.
Ability to operate office equipment which includes computers, tablets, and other electronic equipment.
Ability to operate office suite software.
Ability to schedule and prioritize workflow.
Ability to read and interpret complex instructions.

Nice To Haves

Experience working with both paper and electronic medical records
Experience with Microsoft Office Suite- Outlook, Word, Excel, and Access
Experience with time management and ability to prioritize multiple clerical tasks
Experience handling and maintaining confidential information
High school diploma or General Educational Development (GED) certification (required by time of permanent appointment for those supervising or observing inmates or custodial individuals).

Responsibilities

Performs the full range of general clerical duties.
Types a variety of materials, enters and retrieves data on computers, tablets, and other electronic equipment.
Sets up and maintains office procedures, filing and indexing systems and forms.
Composes routine correspondence.
Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data.
Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority.
Responds to inquiries from other work units or departments/agencies.
Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance.
May lead lower level employees in carrying out assigned clerical functions.
Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly.
Processes a variety of documents in determining routine case status.
Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence.
Processes purchase requisitions/purchase orders for subsequent action.
Prepares payment lists and billing invoices.
Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders.
Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.
Figures payments, costs, discounts and adjustments using prescribed methods and formulas.
Receives monies in various forms such as cash, checks and money orders and prepares for deposit.
Maintains inventory and orders supplies.
Uses a variety of electronic equipment to perform job functions.
Performs related duties as required.