Office Assistant
About The Position
The Office of Community Engagement is seeking a motivated and professional student to assist with front office operations for the 2026-2027 academic year with a chance of renewal. You’ll gain hands-on experience with administrative tasks, front-desk operations, operations and office organization, while contributing to an exciting and student focused department. Duties include, but are not limited to: managing the main office, assisting with daily tasks students, faculty, and staff, filing and organizing documents/files, managing databases, to a variety of activities, and general support of faculty/staff/students within the office and miscellaneous duties as assigned. Duties include, but are not limited to: Providing administrative and operational support for the Office of Community Engagement; welcoming and assisting students, faculty, staff, community partners, and visitors; managing the front office and responding to phone, email, and in-person inquiries; maintaining and organizing digital and physical files, records, and databases; assisting with the coordination of community engagement programs, events, meetings, and outreach activities; preparing materials and resources for community initiatives; supporting data collection and reporting for engagement projects; and providing general administrative support to office personnel. Additional responsibilities may include special projects and other duties as assigned.
Requirements
- Enrolled in a degree seeking program at UNM
- Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count)
- Must meet Satisfactory Academic Progress (if Work Study)
- Basic computer skills
- Familiarity with Microsoft Office
- Printer/copier experience
- Office work experience
- Must be enrolled in a minimum of 6 credit hours fall/spring semesters
- Must meet Satisfactory Academic Progress guidelines
Nice To Haves
- Experience supporting students, staff, faculty, and office environments in any capacity (tech support, event sign-ins, flyers, emails, etc.)
- Comfortable answering phones, greeting guests, or managing front-desk and office spaces.
- Familiarity with basic computer tasks such as typing, document formatting, using Adobe, Canva, and Microsoft Office.
- Understanding or willingness to learn different processes and troubleshooting.
- Strong attention to detail, eagerness to learn, ability to stay organized, and follow through with assigned tasks
- Strive for a positive, professional mindset.
- Be able to work at least four days a week.
- More days/hours are encouraged within the work-study guidelines.
- Work-Study qualified individuals who can work in two to four-hour blocks of time.
Responsibilities
- Managing the main office
- Assisting with daily tasks for students, faculty, and staff
- Filing and organizing documents/files
- Managing databases
- Providing administrative and operational support for the Office of Community Engagement
- Welcoming and assisting students, faculty, staff, community partners, and visitors
- Managing the front office and responding to phone, email, and in-person inquiries
- Maintaining and organizing digital and physical files, records, and databases
- Assisting with the coordination of community engagement programs, events, meetings, and outreach activities
- Preparing materials and resources for community initiatives
- Supporting data collection and reporting for engagement projects
- Providing general administrative support to office personnel
- Special projects and other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
