Office Assistant, Academy of Music

University of Northwestern - St. Paul•Minnesota, MN

13d•$18 - $21•Onsite

About The Position

The Office Assistant for the Academy of Music is a part-time position that supports daily operations, scheduling, and communication while working closely with the Director to manage priorities and deadlines. This role coordinates recital logistics, supervises student workers, and assists with marketing and event planning. Strong organizational and interpersonal skills are essential to support faculty, staff, and students in a fast-paced, multi-faceted environment.

Requirements

High school diploma or equivalent
Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern’s mission, Doctrinal Statement and Declaration of Christian Community
Independent & Teamwork: Capable of working both independently and collaboratively, with minimal supervision.
Confidentiality: Maintains discretion and handles sensitive information appropriately.
Organizational Skills: Strong time management and problem-solving abilities; able to prioritize and meet deadlines with attention to detail.
Technical Proficiency: Intermediate to advanced computer skills, including Microsoft Office and related software.
Written & Verbal Communication: Strong writing, editing, proofreading, and verbal communication skills.
Must pass initial and ongoing background checks as a condition of employment.
All applicants must be authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

Bachelor’s degree or equivalent experience
Previous office experience
Previous music or music education experience
Previous supervisory experience
Flexibility: Willingness to work occasional evenings and weekends as needed.

Responsibilities

Meet regularly with supervisor to prioritize tasks and deadlines; oversee office operations including mail distribution, supply management, and front-desk support (phone/walk-ins).
Serve as recital coordinator for ensemble, general, and instructor performances; schedule and supervise student crews; manage event logistics including audio/video recording and archiving.
Assist with lesson scheduling by collecting instructor availability, reserving rooms, and coordinating with UNW Event Services for EMS reservations; maintain department Outlook calendar.
Coordinate social media content and graphic design needs with student employees; prepare printing specifications and liaise with printing centers.
Provide high-level customer service to students, faculty, and staff; ensure smooth communication and support for daily academic and performance-related needs.
Perform other duties as requested or assigned.