Office Assistant

AMPI•Paynesville, MN

12d•Onsite

About The Position

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers. This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Requirements

High School Diploma or General Education Degree (GED) required.
Associate degree in accounting or related field or a combination of education and relevant work experience.
Experience with ERP systems.

Nice To Haves

One to three years of relevant work experience preferred.
Prior experience in manufacturing is a plus.
Experience with Microsoft Word, Excel, and Outlook preferred.
JDE or Oracle preferred.

Responsibilities

Create purchase orders for managers and supervisors.
Assign and match purchase orders with receiving documents and invoices.
Code invoices with correct G/L number for payment.
Obtain necessary signatures, make copies, and prepare the upload spreadsheet for payment.
File copies of all A/P documentation.
Create capital appropriation approvals for payment to vendors.
Retail and petty cash accountability.
Assist in answering the phone, greeting all customers, suppliers, and visitors.
Accurately enter data into the JDE and DSI computer systems.
Monthly reporting for month end close.
Use company computer systems to prepare a variety of reports, correspondence and miscellaneous tasks from rough draft or reports, ensuring on time, accurate documents.
Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.
Perform back-up office responsibilities.
Other duties as assigned.