Office Assistant

Santa Barbara USD•Santa Barbara, CA

8d•Onsite

About The Position

To perform a variety of general clerical duties including data entry, filing or maintaining records or reports in support of an assigned school or department.

Requirements

Knowledge of contemporary office practices and equipment, including mass market software programs such as MS Office and Google Suite.
Knowledge of record-keeping and filing practices.
Ability to keyboard to enter data or create documents.
Ability to perform basic mathematical calculations with accuracy.
Ability to develop and maintain productive working relationships with school site staff, students, parents or guardians and District staff.
Ability to use appropriate telephone and e-mail etiquette.
Ability to process a high-volume of work with accuracy.
Ability to understand and follow verbal and written directions.
Ability to meet schedules and timelines.
Graduation from high school and one (1) year of clerical experience.
Successful passage of written or performance examination.

Nice To Haves

Provide interpretation in meetings, and for students, staff, parents and other parties as assigned by the position; translate notes, letters and other materials as needed.

Responsibilities

Using a computer and mass market software such as MS Office or Google Suite, type letters, memoranda, schedules, bulletins, certificates, lists, forms and other documents from straight copy, rough draft, notes or verbal instructions; enter data.
Perform reception duties and answer telephones; take and relay messages; greet students, parents and the public and provide routine information; direct inquiries to the appropriate person or office.
Duplicate and distribute a variety of records, reports and other materials as directed.
Maintain a variety of logs, records and files related to an assigned office or function; sort, classify and file materials in alpha, numeric or other required sequence.
Distribute documents, forms, and information items to students, parents, staff and members of the public as directed.
Operate a variety of contemporary office equipment.
Sort and distribute incoming US and District mail.
Assist with attendance-related activities or various other projects as requested.
Provide interpretation in meetings, and for students, staff, parents and other parties as assigned by the position; translate notes, letters and other materials as needed.
Maintain consistent and punctual attendance.
Perform related duties as assigned.