Office Assistant

Jackson Walker•Houston, TX

1d•Hybrid

About The Position

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for an Office Assistant in our Houston office. The Office Assistant is responsible for a variety of administrative duties and maintains positive contact with attorneys and support staff and observes confidentiality of Firm matters.

Requirements

Must work well under pressure, be a problem-solver, and a team player.
Ability to work independently.
Multi-task oriented, resourceful and creative.
Strong customer service attitude required.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Interpersonal skills necessary to communicate with employees at all levels with courtesy and tact.
Proficient with MS Office � Word, Excel and PowerPoint.
Ability to communicate effectively in person, over the phone, and through written correspondence.
Ability to use a computer, keyboard, and other standard office equipment.
Ability to review and interpret documents and data, with or without reasonable accommodations.
High school diploma or GED required.
Minimum of 3 years� experience in a law firm or professional services office.

Nice To Haves

Bachelor�s degree from an accredited college or university preferred
Prior HR experience preferred.

Responsibilities

Provides support to the Office Manager as needed.
Enters all Emburse reimbursements and makes travel arrangements.
Processes all Notary Applications and renewals.
Processes data entry utilizing the Firm�s HRIS System.
Day-of support for any on-site interviews.
Assists with maintaining personnel files.
Maintains office documents uploaded to the JWConnect city page.
Ensures all information in JWConnections is accurate.
Updates phone list and office maps on a monthly basis.
Covers the reception desk when needed.
Coordinates secretarial, reception desk and Document Specialty Services coverage.
Tracks non-exempt staff attendance and approves all department timecards.
Schedules all new hire orientation and conducts orientation for all positions.
Assists with office events throughout the year, including holiday parties and Staff Appreciation Week.
Confirms appropriate evaluation forms are sent monthly.
Creates a quarterly office newsletter to be distributed to the office.
Performs other related duties as assigned.