Office Assistant

Weintraub Tobin•Sacramento, CA

just now•Onsite

About The Position

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. With more than 80 attorneys across locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, the firm assists clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. The firm maintains its leadership by creating value-added, trust-based relationships with clients, supporting local communities, and developing deep subject-matter expertise. They offer a supportive and collegial environment where individual contributions are recognized and celebrated, balancing hard work with personal fulfillment and responsibilities. Weintraub Tobin 's Sacramento office is seeking a full-time on-site Office Assistant. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an opportunity for an early career, highly organized, and results-driven professional to join an established, reputable, and growing law firm.

Requirements

At least 1 year of customer-facing experience working in an office environment
High School diploma required
Ability to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc)
Strong organizational skills with excellent attention to detail
Excellent listening, verbal, and written communication skills
Ability to multitask, prioritize, and remain composed in a dynamic environment
Adaptable in dealing with multiple situations and assignments while maintaining a positive, professional, and approachable attitude and demeanor
Comfortable working independently while collaborating closely with a team
Exceptional reliability, punctuality, and professionalism
Ability to lift and move up to 50 lbs.

Nice To Haves

prior experience in a law firm is a plus

Responsibilities

Provide general clerical and administrative support to attorneys, paralegals, secretaries, and firm management, as needed
Handle copying and scanning of documents, case files, and other materials as requested.
Serve as primary backup support for Reception and Office Services
Perform document indexing and maintain electronic tracking of files
Maintain legal files and case rooms, including shelf organization and routine inventory support
Assist with collecting and organizing loose files and records
Perform data entry tasks as needed
Support the posting and distribution of daily mail
Maintain cleanliness and organization of supply and copy areas
Perform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters, and periodically cleaning out the refrigerator
Set up offices and workspaces for new hires
Assist with furniture setup for new and existing office spaces
Assist with special and miscellaneous projects, as assigned