DOC Stateville NRC Office Assistant - Record Office

State of Illinois•Crest Hill, IL

6d•Onsite

About The Position

The Department of Corrections (IDOC) is seeking to hire an Office Assistant to establish and maintain files and prepare reports on incoming individuals in custody. This position will also prepare and keyboard transfer lists and face sheets. The ideal candidate will be detail-oriented and capable of multi-tasking.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
Requires the ability to keyboard accurately at 35 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Establishes and maintains files.
Prepares reports on incoming individuals in custody which includes copies of their mittimus papers, statement of facts, face sheets and Federal Bureau of Investigation sheets.
Prepares and keyboards transfer lists prior to the transfer of individuals in custody from the center and those being picked up at other institutions.
Prepares and keyboards face sheets from court and mittimus papers for individuals in custody entering the Reception and Classification Center.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources