Office Assistant
Clarvida•Taft, CA
•$21 - $22•Onsite
About The Position
The Office Assistant provides comprehensive administrative and office support to program staff and management under the supervision of the Office Manager, Executive Assistant, or Program Director. Responsibilities include answering and directing phone calls, greeting clients and visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, preparing correspondence and spreadsheets, managing invoices, and supporting special projects. This is a Spanish bilingual role requiring effective communication with clients, vendors, and team members.
Requirements
- High School Diploma or GED with computer or business courses
- Minimum of one year of office experience providing clerical support and answering phones
- Excellent phone manners, arithmetic, spelling, grammar, and punctuation skills
- Intermediate level PC skills, especially Excel
- Strong organizational, interpersonal, and communication skills
- Ability to effectively prioritize tasks and manage time
- Spanish bilingual
Responsibilities
- Answer and direct phone calls, take messages, and greet visitors
- Prepare and distribute faxes, photocopy materials, and maintain office files
- Schedule meetings and appointments
- Maintain and order office inventory and supplies
- Assist in new hire setup processes
- Prepare tracking reports, contracts, and correspondence for management
- Handle or assist with billing for clients, MediCal , or Medicare as needed
- Participate in development and monitoring of office budgets, contracts, and procedures
- Provide support for small office moves and special projects
- Maintain HIPAA compliance, ethical standards, and professional boundaries
- Other duties as assigned to support the office, program, and company
Benefits
- Paid vacation days (increase with tenure)
- Separate sick leave that rolls over annually
- Up to 10 paid holidays
- Medical, dental, and vision insurance options
- DailyPay – access your earnings without waiting for payday
- Training, development, and continuing education opportunities
- 401(k)
- Free licensure supervision
- Pet insurance
- Employee Assistance Program (EAP)
- Perks @ Clarvida – national discounts on shopping, travel, Verizon, and entertainment
- Mileage reimbursement
- Cellphone stipend
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
