Office Assistant

Columbia Forest Products•Klamath Falls, OR

8d•Hybrid

About The Position

The Office Assistant will be responsible for a variety of administrative and operational tasks to ensure the smooth functioning of the office. This role involves managing communications, handling mail and packages, maintaining inventory, supporting events, and providing general administrative assistance. The position requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Strong organizational, time management, and multitasking skills.
Excellent verbal and written communication skills.
Ability to maintain accurate records and handle confidential information with discretion.
Strong attention to detail and commitment to customer service.
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Nice To Haves

One to three years of administrative, office support, receptionist, or customer service experience preferred.
Experience coordinating events, managing inventory, and working with vendors is preferred.

Responsibilities

Answer and direct incoming calls on the main company phone system.
Use Microsoft Teams to route calls and messages to appropriate parties.
Coordinate daily mail pickup, sorting, and distribution.
Receive, track, and distribute UPS and other courier packages.
Manage office supply inventory and place orders for essential items.
Maintain records, files, and documentation in an organized and accurate manner.
Coordinate and support company events, celebrations, and employee recognition activities.
Process and track charitable donations and related payments.
Provide administrative support for employee committees, including scheduling meetings, preparing materials, and maintaining records.
Manage employee committee inventory, including tracking, organizing, ordering, and distributing committee supplies and materials.
Assist with the planning, coordination, and execution of company events and employee activities.
Purchase supplies, decorations, food, gifts, and other materials needed for company events and programs.
Coordinate event logistics, vendor communications, and on-site support to ensure successful events.
Support day-to-day office operations and assist with special projects as assigned.