Office Assistant Summer Programs - Sunita Williams (SY25-26)

Needham Public Schools•Needham, MA

1d•Onsite

About The Position

This temporary position is from July 7, 2026, through July 31, 2026. The hours are 7:30 am - 4:00 pm, Monday-Friday. Needham Public Schools is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and warm Office Assistant to join our team. To enhance our goals of supporting every child, Needham Public Schools seeks candidates with diverse backgrounds and experiences. NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency, equity, and community collaboration to fulfill the vision of the Portrait of a Needham Graduate. This METCO district comprises 5 elementary schools, 2 middle schools, and 1 nationally-ranked high school serving approximately 5,500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias, bullying, and hurtful acts that demean and diminish.

Requirements

High School Diploma or GED
One year secretarial experience

Nice To Haves

Experience in school environment preferred
Ability to maintain confidentiality and handle difficult situations with sensitivity and tact
Experience and knowledge in a customer service environment
Knowledge of school office environments
Knowledge and experience with school office technology and equipment
Skill in written and oral communications
Ability to kindly, calmly and professionally interact with students, parents, teachers, co-workers and visitors in a dynamic environment
Ability to organize, prioritize work responsibilities and use time efficiently
Skill in tracking and recording student attendance data

Responsibilities

Under the direction of the Summer Program Directors, the position will perform secretarial/clerical work and serve to supervise students during arrival and dismissal to ensure the efficient operations of departments/front office.
Assists with recording student attendance in the student information management system, as assigned.
Documents and corrects absences, late arrivals, dismissals and other related attendance issues.
Monitors and tracks student attendance.
Generates attendance reports as required.
Assists with student registration and transfers.
Processes student discipline letters including typing, filing, and mailing of letters.
Oversees work of student volunteers and provides instruction for various work tasks.
Performs secretarial work for school principals and assigned administrators.
Drafts correspondence and documents.
Performs routine tasks such as filing, faxing, copying, and data entry.
Manages, sorts and distributes mail.
Answers phones and responds to questions from parents, students, and other district personnel.
Greets visitors and responds to questions and concerns.
Provides recess/lunch coverage and other student supervision, as assigned.
Meets deadlines.