Office Assistant/Sr 10.5 Month (2770)

Phoenix Union High School District 210•Phoenix, AZ

10d•Onsite

About The Position

The Office Assistant, Senior provides clerical support and assistance to a team or department in a school or District office and/or to a campus administrator. The position provides information to staff and the public, operates office equipment, and maintains inventory and supplies. It requires discretion within campus policies and procedures and a high level of confidentiality. The role performs clerical work, maintains records and filing systems, communicates with students, parents, staff, and visitors, prepares correspondence and reports, processes forms and purchasing documentation, and coordinates meetings and events. The employee supports the relationship between Phoenix Union High School District and the public through courteous, professional service, follows Governing Board Policies, and performs other related duties as assigned. The listed essential functions represent key responsibilities, not a comprehensive list of all duties.

Requirements

High school diploma or GED equivalent.
Two years of general clerical experience.
Ability to type accurately at a rate required to perform the functions effectively.
Ability to take dictation accurately at a rate required to perform the functions effectively.
Ability to operate office equipment, including computers and computer software.
Ability to communicate effectively in English, verbally and in writing, with students, parents, and staff.
Ability to create and maintain accurate records and compile reports.
Knowledge of related District and program policies and procedures.
Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
Skill in researching and compiling data for reports, presentations, and technical documents.
Ability to follow verbal and written instructions and procedures.
Ability to provide excellent customer experiences and interact tactfully and courteously with the public.
Commitment to creating and sustaining a thriving learning and working environment for students and staff.
Ability to establish and maintain effective working relationships.
Ability to use initiative within organizational policies, procedures, and guidelines.

Responsibilities

Perform clerical duties related to the assigned function or program.
Operate general office equipment, including computers and copiers.
Exercise discretion within campus policies and procedures and maintain confidentiality.
Provide information about programs and procedures to students, parents, and the public according to prescribed procedures.
Maintain accurate records and filing systems, including student, staff, evaluation, and other specialized records.
Greet visitors professionally, answer and transfer telephone calls, and assist students, parents, teachers, staff, and visitors.
Create correspondence, respond to emails, enter data, and prepare letters, memorandums, reports, and other documents.
Complete and submit District forms and prepare and handle department mailings as needed.
Review and edit materials for accuracy, completeness, and compliance with District policies and procedures.
Maintain and purchase inventory and supplies; prepare requisitions, process receipt of products and supplies, and verify budget codes for purchasing, accounts payable, and payroll as needed.
Schedule and coordinate meetings and events.
Demonstrate courteous and professional behavior when interacting with students, parents, visitors, and school staff; follow Governing Board Policies and perform other related duties as required or assigned.