Office Assistant (Senior Nutrition)

Family Services Association•Moreno Valley, CA

15h•Onsite

About The Position

This position is responsible for the data input of client information into the associated County online program per our contract with each funding source. The Office Assistant prepares the monthly reports for all program funding sources. This is reviewed by the Office Manager and Program Administrator to submit for grant reporting and payment processing. This position is responsible to maintain client files, manage client deposits, and other duties as assigned according to Agency, program, and funding source requirements.

Requirements

High school Diploma or GED
Two years clerical experience
Computer literate (Word, Excel, Access); type 35-45 wpm
Complete clerical test administered by HR with a passing score
Accounting knowledge
Background Clearance with a Criminal Record
Able to work with a diverse population
Ability to read and write English and to communicate at the level required for successful job performance.
Current CA Driver’s License, proof of Automobile Insurance and an available vehicle
CPR and First Aid certifications required and must be maintained throughout employment with FSA

Nice To Haves

Bilingual preferred

Responsibilities

Answer and direct all in-coming calls
Assist in maintaining all client records pertaining to Senior Nutrition Program in the appropriate County online program (Riverside – RTZ and in San Bernardino – Wellsky.)
Assist in maintaining current, up to date office client files (hard copy) according to Agency and funding source program requirements for audit purposes.
Retain in all records and reports required by program and funding source to be maintained by the Agency in an organized and secured location, following HIPAA policies/procedures for client confidentiality
Create and maintain Excel spreadsheets for documenting/tracking of program meals and funding source revenues.
Assists in completing monthly billing report for assigned County & funding sources on required schedule due dates from each funding source.
Has a working understanding of Title III Elderly Nutrition Program requirements and contractual responsibilities of their assigned funding source(s)
Assist with program client intake and assessment process.
Assist in maintaining and updating Client C-2 Home Delivered Client Routes
Assist in maintaining and updating Client C-1 Congregate Dining Intake documentation.
Assist in Continuous Quality Improvement (CQI) process as needed to improve department, and Agency success.
All other duties as directed by management
Punctual and regular attendance.
Assume Office Manager Responsibilities in Office Manager’s absence