Office Assistant - Scanner
About The Position
Colorado Springs Urology is seeking a detail-oriented and highly organized Office Assistant Scanner to join our growing team. This role is essential in supporting the daily operations of our clinic by ensuring patient records and important documentation are accurately scanned, indexed, and maintained within our EMR system. This position allows our medical team to remain focused on delivering exceptional patient care. The Office Assistant Scanner is responsible for producing digital copies of files and documents while performing a variety of clerical and administrative tasks to support clinic operations. This position requires someone who can work independently, manage multiple priorities efficiently, and maintain accuracy in a fast-paced healthcare environment.
Requirements
- High School Diploma or equivalent required.
- 1-year related experience and/or training.
- Strong attention to detail
- Excellent organizational and time management skills
- Ability to multitask and work independently
- Proficiency with computers, scanners, and fax systems
- Strong communication skills
- Knowledge of medical terminology.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Knowledge in healthcare systems operations such as EMR.
- Skill in using computer programs and applications including Microsoft Office.
- Complies with all health and safety policies of the organization.
- Complies with HIPAA regulations for patient confidentiality.
- Delivers exceptional patient service throughout all interactions.
Nice To Haves
- Medical records or healthcare office experience preferred.
Responsibilities
- Scans completed transcription, correspondence, all labs and diagnostic reports, all dictated reports, into patient’s EMR chart.
- Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.
- Organizes/indexes scanned documents into folders.
- Converts scanned images into TIF or PDF format.
- Reassembles and organizes documents after scanning.
- Communicates with patients about their medical records, including requesting authorization for release of records to other parties.
- Pulls and send charts as requested by outer offices.
- Prepares files for storage on an as needed basis.
- Closes out orders as needed by attaching images to plan items.
- Greets patients visiting the facility, answers their questions and helps them fill out the required forms.
- Answers phone calls, takes and delivers messages when required.
- Performs other position related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
