Office Assistant / Receptionist

The Stevens & Lee Companies • Princeton, NJ

17h • Onsite

About The Position

We are seeking a professional, personable, and detail-oriented Office Assistant at Stevens & Lee. As the Office Assistant, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Requirements

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail and ability to multitask in a fast-paced environment.
• Professional appearance and demeanor.
• Demonstrated ability to work with individuals at all levels across the Firm.
• Ability to work independently and as part of a team environment.
• Proficiency in Microsoft Word, PowerPoint and Excel.

Nice To Haves

• Associate or bachelor's degree.
• Previous experience as a receptionist, administrative, or customer service role is preferred.
• Experience working in a law firm or legal setting is a plus.

Responsibilities

• Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed.
• Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary.
• Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as such.
• Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times.
• Other projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED