Office Assistant- RDA/EDA

Swift County•Benson, MN

1d•Onsite

About The Position

Performs skilled administrative support work within the Swift County Development department, including Housing Redevelopment Authority (HRA) and Economic Development Authority (EDA). Work is performed under the limited supervision of the Development Director. This role provides essential administrative, financial, program, and communications support to ensure the smooth operation of the department.

Requirements

High school diploma or GED.
One (1) year of administrative, clerical, or customer service experience.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Ability to learn and use basic financial, data tracking, and office software systems.
Ability to learn and use basic design or communication tools (e.g., Canva) as assigned.
Valid MN Driver’s License.

Nice To Haves

Associate degree in business, office administration, accounting support, or related field.
Experience working in a public sector, housing, or community development office setting.

Responsibilities

Provide front desk coverage, including answering phones, greeting walk-in customers, responding to routine inquiries, and referring detailed or policy-related questions to the Director or appropriate program staff.
Open, sort, and distribute mail for all staff and prepare outgoing mail.
Enter and maintain data in designated computer programs and tracking systems.
Prepare meeting agendas and draft minutes for review by the Director.
Provide clerical assistance during public meetings and trainings, including preparing materials and supporting logistical needs.
Scan and file paperwork for document imaging.
Create and maintain forms and copies of original forms and documents for clients.
Assist with clerical accounting tasks, including data entry, scanning, filing, organizing receipts, and maintaining accurate financial records.
Prepare monthly bank reconciliations for review and approval by the Director.
Provide clerical support for financial processes, including invoice preparation, data entry, organizing supporting documentation, and assembling materials for review by the Director or accounting staff.
Compile Revolving Loan Fund report materials using financial information provided by finance staff and the Director.
Provide clerical support for grant programs, including receiving and tracking applications, preparing summary materials for Board packets, drafting correspondence for Director review, maintaining organized program files, and compiling required documentation.
Assist with logistical coordination for housing and economic development meetings, events, and trainings as directed.
Update website content, application portals, social media, newsletters, and other promotional materials as directed by the Director.
Create and update promotional and informational materials using established templates and direction from the Director.
Assist with staffing booths and distributing materials at community events as assigned.
Attend trainings, education, and meetings as needed.
Perform other duties as assigned or apparent.