Office Assistant/ Project Administrator

Vertex Resource Group•Conroe, TX

1d•Onsite

About The Position

The Office Assistant role has been developed to support the daily operations of the Vertex Resource Services division. The Office Assistant actively reports to the Manager – Financial Systems - Consulting, overseeing the Vertex Resource Services Inc. team they are supporting. Vertex is a leading North American provider of environmental services with over 60 years of expertise, helping clients achieve their development goals through a versatile suite of services throughout the life cycle of their projects.

Requirements

Minimum 1-5 years of Accounting (AP/AR/Billing) knowledge
Intermediate Microsoft Office – specifically Excel and Nitro PDF skills are required, i.e. formulas, pivot tables, charts/graphs, formatting
Must have excellent communication skills working with multiple stakeholders
Ability to work in a fast-paced environment
Proficient at data entry with speed and accuracy.
Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines
Strong team building and relationship skills
Ability to work independently, focus oriented and self-motivated.

Nice To Haves

Good understanding in: Engineering/Geotechnical/Oil & Gas/Construction Industry, third party billing and coding, setup and maintenance of client/vendor files is an asset
Experience with Invoicing submission platforms desirable but not necessary
Working knowledge of Deltek VantagePoint software is a definite asset

Responsibilities

Processing of full cycle accounts receivable/accounts payable
Initiate project within Vertex systems (Vantagepoint, ElmTree, Teams, etc.) in consultation with Project Managers
Manage invoicing processes for various Vertex clients as assigned
Independent reparation of draft invoices for approval and sign off
Communication with project managers
Maintains and monitors project budgets, and expenditures
Respond and provide support to various requests and inquiries from internal team members and clients
Communicate any discrepancies to internal and external customers
Provides administrative support as needed
Point of contact for services required at office/Reception
Procure products to maintain inventory levels of all supplies used by operations in day-to-day work functions.
Maintain equipment and equipment listings for equipment at Vertex office.
Assist with onboarding of new staff. Act as liaison between HR and operations group to book required training and provide office specific information.
Liaise with Vertex Corporate Shared Services for office needs (Corporate IT Group, Fleet, Safety, Facilities, Landlord)
Other duties as directed by your direct supervisor or manager.