Office Assistant IV - CA Campbell-Kapolei

Hawaii State Department of Education • CA Campbell-Kapolei, HI

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About The Position

The Office Assistant IV evaluates and processes documents in situations where the appropriate action is not clearly defined. The position searches paper and electronic records, extracts and organizes information, and prepares reports. It summarizes materials and prepares reports that require interpreting and analyzing data and using judgment about the format and presentation details. The Office Assistant IV evaluates office processes and identifies opportunities to improve efficiency through office automation, setting up databases, templates, and procedures to meet user and office requirements. The position also trains and guides clerical subordinates and assigns, reviews, and evaluates work comparable to that performed by an Office Assistant III.

The advertised salary is $3,471.00 per month. Applicants must meet the stated experience or substitution requirements, have a current, valid driver's license, and type at 40 net words per minute. The position is listed as Office Assistant IV, SR-10, and the advertised salary is based on full-time employment.

Requirements

• Meet the experience requirements or an allowed equivalent combination of training and experience: 2.5 years total, including 0.5 year of basic experience and 2 years of clerical experience; supervisory aptitude is required for positions with supervisory responsibility.
• Basic experience must demonstrate knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; ability to write simply and directly; and ability to compare words and numbers quickly and accurately.
• Clerical experience must involve varied clerical tasks and demonstrate knowledge of office practices and procedures, ability to carry out clerical work-system procedures, and ability to operate office equipment and technologies.
• Possess a current, valid driver's license.
• Type at 40 net words per minute.
• Meet position requirements as of the application date unless otherwise specified.

Nice To Haves

• High school graduation or equivalent may substitute for basic experience.
• Excess clerical experience may substitute for basic experience.
• A substantially full-time clerical, office support, or business technology curriculum leading to a degree, diploma, or certificate at an accredited community college, business school, or technical school, including English, clerical or office procedures, and mathematics, may substitute for clerical experience at 15 semester credits per six months, up to two years.
• Education in a baccalaureate program at an accredited college or university may substitute for clerical experience at 15 semester credits per six months, up to two years.
• Supervisory aptitude may be demonstrated through successful assignments involving supervisory responsibilities, team leadership, supervision training applied to work assignments, or favorable supervisory appraisals.

Responsibilities

• Evaluate and process documents when the correct course of action is not clearly defined.
• Search paper and electronic files and records; extract, refine, and organize information; and prepare reports.
• Summarize materials and prepare reports involving interpretation and analysis of data and judgment about presentation format and details.
• Evaluate office processes and identify tasks that could be performed more efficiently through office automation.
• Set up databases, templates, procedures, and other office automation resources to meet user and office requirements.
• Train and guide clerical subordinates.
• Assign, review, and evaluate the work of clerical subordinates performing work comparable to the Office Assistant III class.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed