Office Assistant III

Conejo Valley Unified School District•Thousand Oaks, CA

About The Position

Under general supervision, to do a wide variety of clerical work of average difficulty, some of which involves the use of a computer; to do related work as required. This is the fully qualified, experienced working level. Positions in this class are filled by advancement from the lower level class of Clerk Typist, or when filled from outside the classified service, require prior clerical experience. An Intermediate Clerk Typist works under general supervision, and within a framework of established procedures, is expected to perform a wide variety of computer and general clerical duties with only occasional instruction or assistance. Adequate performance at this level requires a knowledge of departmental procedures and precedents, and the ability to choose among a number of alternatives in solving problems. Work is normally reviewed only on completion and for overall results, and mistakes may often be evident only from complaints or from the presence of substantial inaccuracies in departmental records. Employees in this class may have frequent contact with students, teachers and the public, answering a variety of procedural questions or giving out information from established departmental records.

Requirements

One year of experience performing varied clerical work
Knowledge of modern office methods and equipment, including the preparation of business correspondence filing, and standard office equipment operations
Knowledge of the elements of English usage, spelling, grammar and arithmetic
Ability to perform general clerical work of average difficulty with speed and accuracy
Ability to make simple arithmetical calculations with speed and accuracy
Ability to understand and carry out oral and written directions
Ability to work cooperatively with those contacted in the course of work
Ability to type accurately from clear copy at a rate of 45 words per minute
Ability to operate a computer terminal and office equipment

Nice To Haves

Microsoft Office Word and Excel 2016

Responsibilities

Does a wide variety of clerical work, including such tasks as typing, checking, proofreading, filing, recording information on records, data entry, compiling information for and making reports and summaries
Answers telephone and waits on public counter
Maintains files and records, personally collecting required information
Types rough and final copy from a dictating machine
Operates office equipment, including calculator, copy machine, and computer
Composes simple or routine letters independently
Receives, sorts, and distributes mail
Makes appointments
Enrolls and registers new students
Collects absence slips and verifies absences contacting parents when necessary
Posts absences daily and maintains accurate records
Following standardized procedures inputs data for students and student attendance
May do some financial recordkeeping work
Types requisitions, receives, shelves and distributes supplies
Operates a switchboard
May direct and instruct student helpers in the performance of routine clerical and office duties