STREET - Office Assistant III

City of Lufkin•Lufkin, TX

21h•Onsite

About The Position

The Office Assistant III is responsible for performing a variety of clerical and administrative duties to support departmental operations. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This position is an essential service position and will require providing services during emergency situations.

Requirements

High school diploma or equivalent required
Minimum of two years of clerical or administrative experience in a professional office environment, preferably in a municipal or utility setting.
Must possess a valid Driver's License Class C at time of placement.
Proficiency in MS Office suite (Word, Excel, Outlook) and other office software applications.
Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines.
Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
Attention to detail and accuracy in data entry, record-keeping, and document management.
Ability to maintain confidentiality and handle sensitive information with discretion and integrity.
Flexibility to adapt to changing priorities and work independently or collaboratively as part of a team.

Nice To Haves

additional education or vocational training in office administration or related field preferred.

Responsibilities

Provide administrative support to departmental staff, including answering phones, responding to inquiries, and directing visitors.
Assist in the preparation and distribution of departmental correspondence, reports, and documents.
Maintain electronic and physical filing systems, ensuring accurate and timely retrieval of information.
Process and track departmental invoices, purchase orders, and other financial transactions.
Coordinate meetings and appointments, including scheduling, room reservations, and preparation of meeting materials.
Assist with data entry, record-keeping, and database management tasks to maintain accurate and up-to-date information.
Prepare and process various forms, applications, and permits related to water and sewer services.
Assist in inventory management, including ordering supplies, tracking inventory levels, and maintaining inventory records.
Collaborate with other departmental staff to support special projects, events, and initiatives as needed.
Other duties as assigned.