Office Assistant III - Hawaii Child Nutrition Programs

Hawaii State Department of Education•Hawaii Child Nutrition Programs, HI

About The Position

The Office Assistant III provides clerical and office support for Hawaii Child Nutrition Programs. The role creates, edits, prints, stores, retrieves, and deletes documents using word-processing and other software, including preparing documents from rough or corrected copy when the required format is not clearly indicated. It reviews and processes forms, records, reports, applications, and other documents for accuracy, completeness, and compliance with established requirements and procedures. The position searches paper and electronic files, compiles and summarizes information, prepares periodic and special reports, composes routine correspondence, and maintains filing systems. It also provides general information and handles complaints in person or by telephone by explaining rules, policies, and procedures. Other duties include ordering supplies, arranging travel and services, and providing training and guidance to clerical subordinates, including assigning, reviewing, and evaluating their work. The advertised salary is $3,266 per month for the Office Assistant III, SR-08 classification. The posting states that this salary is based on full-time employment and includes shortage and school-year differentials, if applicable.

Requirements

At least 1.5 years of total qualifying experience, comprising 0.5 years of basic experience and 1 year of clerical experience, or an equivalent combination of training and experience under the stated substitution rules.
Basic experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; ability to write simply and directly; and ability to compare words and numbers quickly and accurately. High school graduation or equivalent may substitute for basic experience; excess clerical experience may also substitute.
Clerical experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures, ability to carry out clerical work systems, and ability to operate various kinds of office equipment and technologies.
Supervisory aptitude for positions with supervisory responsibility, demonstrated through relevant assignments, training applied in work assignments, or favorable supervisory appraisals.
Applicants must meet the position requirements by the application date unless otherwise specified. Required education and experience may not be gained concurrently unless specifically indicated.
Experience is calculated on a full-time, 40-hour workweek basis; part-time experience is prorated and hours exceeding 40 per week are not credited.
Applicants claiming temporary-assignment experience to meet minimum qualifications must provide one of the specified forms of verification.
Relevant supporting documents must be attached to the application.

Responsibilities

Create, edit, print, store, retrieve, and delete documents using word-processing and other software, including from rough or corrected copy when the format and arrangement are not clearly indicated.
Prepare, review, and process forms, records, reports, applications, and other documents for accuracy, completion, and conformance with established requirements.
Check records and forms for completeness and accuracy, evaluate information for compliance with requirements, and process documents according to established policies and procedures.
Search paper and electronic files and records; extract, compile, and summarize information; and prepare periodic and special reports.
Compose routine correspondence and letters of acknowledgement.
Set up and maintain paper and electronic files and revise filing systems as necessary.
Provide general information and resolve complaints in person or by telephone by explaining rules, regulations, policies, and procedures and the organization’s purpose and functions.
Determine the need for and/or make routine orders for supplies, materials, or other items.
Arrange travel, equipment maintenance, telephone service, and similar matters.
Provide training and guidance to clerical subordinates and assign, review, and evaluate the work of subordinates performing work comparable to Office Assistant II.