Office Assistant II

City of Dearborn Career • Dearborn, MI

2d • Onsite

About The Position

The Office Assistant II (Public Health) position is responsible for performing a variety of standard clerical and administrative tasks in support of an assigned department. Responsibilities may include preparing documents; performing standard office tasks; cash-handling; and providing customer service. This role may supervise and/or lead part-time staff and may handle confidential information. The ideal candidate will have knowledge of protecting and improving Public Health.

Requirements

• Associate’s degree; or High School Diploma or equivalent (G.E.D.) and 2 years of related experience; or all required certification(s); or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Nice To Haves

• Knowledge of protecting and improving Public Health.

Responsibilities

• Prepares and provides documents related to an assigned area, including but not limited to: preparing financial transactions, contracts, and work orders; generating reports; and/or preparing related documents.
• Performs standard office tasks, including but not limited to: answering phones; filing; reviewing information for accuracy; updating documents; handling mail; performing data entry; compiling information and agendas; and/or maintaining department materials.
• Creates schedules for an assigned area, including: reviewing and approving staff time cards; prioritizing and assigning work; maintaining calendars; creating meeting schedules; and performing related tasks.
• Reviews and/or reconciles financial and related documents to ensure accuracy and completeness.
• Reviews and verifies program related information; tracks and identifies information based on defined procedures.
• Provides customer service, including but not limited to: cash-handling; responding to various customer issues and inquiries; describing programs to customers or vendors; providing required documents to customers; and/or directing customer questions to appropriate staff.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree