OFFICE ASSISTANT II

City of Dearborn Career Opportunities • Dearborn, MI

3d • $45,043 - $0 • Onsite

About The Position

The current vacancy is in the Public Health Department. Once on the eligible list, you may be considered for future vacancies in this classification city-wide. STARTING SALARY: $45,043 per year Position will typically hire at minimum pay and follow a step progression to maximum. The ideal candidate will have knowledge of protecting and improving Public Health. This position is responsible for performing a variety of standard clerical and administrative tasks in support of an assigned department. Responsibilities may include preparing documents; performing standard office tasks; cash-handling; and providing customer service. May supervise and/or lead part-time staff. May handle confidential information.

Requirements

• Associate’s degree; or High School Diploma or equivalent (G.E.D.) and 2 years of related experience; or all required certification(s); or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Satisfactory completion of criminal background check (including sex offender registry if applicable) and drug screen that tests for illegal drugs as defined by the Federal Drug Free Workplace Act but not those legalized under Michigan law.
• All appointees are subject to a one-year probationary period.

Nice To Haves

• Knowledge of protecting and improving Public Health.

Responsibilities

• Prepares and provides documents related to an assigned area, including but not limited to: preparing financial transactions, contracts, and work orders; generating reports; and/or preparing related documents.
• Performs standard office tasks, including but not limited to: answering phones; filing; reviewing information for accuracy; updating documents; handling mail; performing data entry; compiling information and agendas; and/or maintaining department materials.
• Creates schedules for an assigned area, including: reviewing and approving staff time cards; prioritizing and assigning work; maintaining calendars; creating meeting schedules; and performing related tasks.
• Reviews and/or reconciles financial and related documents to ensure accuracy and completeness.
• Reviews and verifies program related information; tracks and identifies information based on defined procedures.
• Provides customer service, including but not limited to: cash-handling; responding to various customer issues and inquiries; describing programs to customers or vendors; providing required documents to customers; and/or directing customer questions to appropriate staff.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree