Office Assistant II (Spanish Bilingual Required)

Oxnard School District•Oxnard, CA

6d•Onsite

About The Position

Under the direction of an assigned administrator, performs a variety of clerical functions in support of an assigned school or department; types documents, letters, and memoranda; provides information to the general public; and performs a variety of clerical duties relative to assigned area of responsibility. This is a Bilingual (Spanish) position. Future vacancies for Office Assistant II Bilingual positions are anticipated, with each position being 8 hours per day, 203 workdays per year, from 9:30 am to 6:00 pm. An eligibility list will be used to fill vacancies for up to one year.

Requirements

Graduation from high school or equivalency.
One year of clerical experience.
Spanish Bilingual Required
Ability to be insured, and continue to be insurable, by the District's liability insurance carrier.

Nice To Haves

A valid, California Class C, driver's license may be required, and if so, must be maintained during the course of employment.

Responsibilities

Performs a variety of clerical duties including, but not limited to, filing, data entry, duplicating materials, date stamping and logging documents received, and opening and routing mail.
Assists in maintaining records for assigned programs.
Ensures the timely duplication and distribution of a variety of records, reports and other materials as directed.
Types letters, memoranda, bulletins, reports, schedules, lists, forms and other materials from straight copy or rough draft; proofreads draft documents.
Maintains a variety of logs, records, and files.
Maintains records of staff attendance and calls substitutes as assigned.
Distributes various forms and provides information and assistance to the public and staff regarding their completion.
Provides assistance to students, staff, and the general public in order to ensure student’s success.
Assists the public and staff in filling out paper work and forms.
Provides routine information and directs inquiries to the appropriate person or office.
Answers telephones and takes messages.
Makes phone calls to request, provide, or verify information as directed.
Maintains supply and material inventories; orders materials, equipment, and supplies as directed.
Schedules appointments and meetings; maintains various schedules and calendars.
Assists certificated staff with the monitoring of students in the office.
Assists in maintaining the health office at a school site; arranges for appropriate care, or if properly trained, provides, first aid for ill and injured students; dispenses medication per physician guidelines.
May maintain financial records relating to the receipt and disbursement of funds; may assist with student store and associated student body funds.
For positions with bilingual designations, translates a variety of written materials from English to a second language and from that language into English; interprets and facilitates communication between staff and non-English speaking members of the public; attends various meetings to translate and interpret as needed.
Assists other clerical or secretarial personnel as directed.
May serve as a school or department receptionist for staff and the general public.
Performs related duties and responsibilities as required.