Office Assistant II #74-26

Newport-Mesa Unified School District•Costa Mesa, CA

8d•Onsite

About The Position

This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams. There is currently one vacancy in secondary education at Monte Vista Independent Study School (8 hours per day, 5 days per week, 11 months per year). The ability to speak Spanish is required for some locations. A bilingual proficiency exam is part of the examination process when there is a vacancy with that required skill. A 2.5% bilingual stipend would be added to the base pay at time of hire. The Office Assistant II classification performs a variety of clerical support duties involving independent judgment in the interpretation and application of broadly defined policies and procedures.

Requirements

Graduation from high school
Two years clerical experience
5-minute typing at 40 net wpm
Computer Skills Test
Proficiency in Microsoft Office Suite Software
Ability to speak Spanish (required for some locations)

Nice To Haves

Ability to speak Spanish

Responsibilities

Prepare and type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft or verbal instructions.
Compile information and prepare and maintain a variety of records and reports related to assigned programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; verify and process forms and applications as needed.
Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proof documents for accuracy, completeness and conformance to established procedures.
Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate.
Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public related to office, department or program activities, policies and procedures.
Input data into an assigned computer system; maintain automated records; generate computerized lists and reports as requested; review input and output data for accuracy.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.
Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies.
Schedule and arrange appointments, conferences and meetings as directed; maintain calendars; make travel arrangements as assigned.
Process purchase orders and invoices as assigned; monitor office or program expenditures; maintain auditable records.
Develop and maintain a variety of files and records.
Substitute for or relieve other office personnel; arrange for repairs or service; receive, count and issue monies; train and assign work to other clerical workers and student aides; schedule and/or coordinate meetings, conferences, travel and appointments.
Perform related duties as assigned.