Office Assistant II
About The Position
The City of Grand Rapids will create an eligible list of qualified candidates to be used in the filling of vacancies in Office Assistant II positions throughout the city. The eligible list will remain effective for a minimum of six (6) months. The purpose of this job is to perform highly varied general office and clerical work. Work involves performing a variety of duties in which set sequences of guidelines or procedures are applied to the processing of data, forms and records and the typing of such material. Acts as 2nd line of support to more involved concerns from 311.
Requirements
- High school diploma (or GED equivalent)
- At least one (1) years of related work experience in general clerical or office work
- Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Responsibilities
- Acts as a receptionist; ascertains nature of contacts
- Provides information related to the department's or division's policies and practices or regulatory guidelines
- Refers telephone or direct complaints and inquiries to other staff, as necessary
- Receives, sorts and distributes incoming mail
- Processes reports, forms, payments, billings or other similar materials
- Performs data entry and uses word processor
- Reviews documents for accuracy and completeness, notes discrepancies and consults with supervisors or other employees, as appropriate, for resolution
- Operates various office equipment, including computers and other electronic equipment
- Maintains electronic and manual filing systems according to prescribed departmental procedures
- Posts data to individual records, including payroll records
- Delivers files to other offices' and departments as requested
- Coordinates with City 311 department in completing service messages
- Performs related work as required
Benefits
- Medical, Dental, and Vision starting on Day 1
- 6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit)
- Employee & Employer contributions to Retiree Health Savings Account
- Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options
- Twelve Paid Holidays
- Paid Vacation and Sick Time
- Paid parking (if applicable)
- Employee Home Ownership Incentive
- Tuition Reimbursement and professional development opportunities
- Paid Parental Leave
- Employee Assistance Program with free mental health counseling
- Comprehensive Wellness program with a health and wellness incentive
- Employee Discounts and Perks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
