OFFICE ASSISTANT II (Blythe, CA Only)

County of Riverside•Blythe, CA

1d•Onsite

About The Position

The County of Riverside seeks to fill an Office Assistant II position to support the department of Riverside University Health Systems- Behavioral Health. This is a full-time position located in Blythe, CA only. The work schedule is 9/80 Monday - Thursday 7:30am -5pm every other Friday off Fridays 8am-4:30. The Office Assistant III class is the advanced journey level classification in the Office Assistant series and reports to a supervisory level position. This class is used in County departments to provide clerical services. Incumbents typically type, file, sort, and process materials; process and maintain records; compose and edit reports and correspondence; gather information; provide information to the public concerning departmental or County operations; receive and record payments; operate a variety of equipment, including, but not limited to, word processors, micro-computers, mini-computers, computer terminals, duplicating machines, and calculators; and prepare and complete a variety of forms and documents. Some positions may require a law enforcement background investigation which requires completion of an extensive questionnaire, meeting with a background investigator, and submitting several references. Incumbents in this class perform the most complex assignments where work is of a highly specialized nature requiring significant expertise and performed with a great degree of independence or act as lead personnel for a work unit performing a variety of clerical work. The Office Assistant III class is distinguished from that of Supervising Office Assistant I in that the incumbents of the latter class have full supervisory responsibility for a clerical unit.

Requirements

Any combination of education and experience that would provide the knowledge and abilities listed below.
Correct grammar, spelling, and punctuation
Office procedures, including preparing correspondence and reports
Filing, indexing, and cross-referencing methods
Principles, methods, and equipment used in information processing.
Perform clerical work and quickly learn the specific operation of the office
Make decisions in standard procedural matters without immediate supervision
Prepare and maintain accurate records and reports
Make arithmetic calculations rapidly and accurately
Understand and follow written and oral instructions
Establish and maintain effective working relationships
Operate a variety of standard office equipment.

Responsibilities

Assist the public by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for factual information by consulting various available sources.
Insert and extract materials from subject matter files, classify material by nature of subject matter, and prepare new file folders as needed.
Maintain informational or operational records; answer telephone and assist callers by providing information, taking messages, or routing calls to others.
Type a variety of information such as statistical and budgetary tabulations, reports, manuscripts, contracts, pamphlets, letters, charts, and other documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment.
Utilize formerly recorded material to create new documents or files, incorporating all revisions; independently set up formats for reports, files, letters, and dual and multi-column documents, taking into consideration the special needs of originator.
Gather information from a variety of source documents; establish and revise glossaries utilizing stored keystrokes; create multi-page documents with headers and footers; set up merged documents.
Compile, store, and maintain a system of information retrieval on tapes or disks; edit copy for errors; compose routine letters on factual subjects; make out bills, abstracts, orders, notes, permits, licenses, etc.
Receive fees when the amount is readily obtainable by simple computations or from fixed schedules; prepare receipts and accounts for money.
Compare a variety of documents such as purchase orders, receival slips, and others to make extensions, batch totals, and to check for mathematical accuracy and general completeness.
Post data, types, encode, and transmit alphanumeric and numeric data from source documents; key in commands to locate files; enter, store, retrieve, and delete information in order to update records and/or data bases.
May verify the accuracy of information entered, and correct errors in transmission.
Make computer inquiries to retrieve information and to print reports; may align carriage tapes and forms to print records, mailing lists, roster indexes, and similar listings; maintain informational and operational records.
Serve as a receptionist and schedule appointments; as a secondary responsibility, may operate a telephone switchboard.