Office Assistant I

Classified•Covina, CA

1d•Onsite

About The Position

Under the direction of an assigned supervisor, perform routine typing and clerical duties for an assigned school, department, or program according to established procedures. The Office Assistant I classification is the entry-level class in the Office Assistant series. Incumbents in this classification are assigned routine and repetitive clerical duties and generally work under close supervision. Duties can usually be performed with brief instructions and require minimal previous clerical experience.

Requirements

Input data at 40 words per minute.
Operate a variety of office machines.
Learn to operate a computer.
Learn and interpret rules, regulations, and instructions.
Understand and follow directions.
Demonstrate basic math skills.
Work cooperatively with others.
Demonstrate oral and written communication skills.
Perform simple and repetitive tasks.
Graduation from high school and some general clerical or typing experience.

Responsibilities

Prepare and type letters, memoranda, bulletins, reports, requisitions, or other materials from straight copy, rough draft or verbal instructions.
Sort and file material according to established procedure; maintain records and simple files.
Receive, sort, and distribute incoming and outgoing mail.
Prepare, process, and enter data into the computer.
Compile, tabulate, and type statistical data; proof documents for accuracy, completeness, and conformance to established procedures.
Operate a variety of standard office equipment including a computer, typewriter, and duplicating machine.
Administer first aid and call for professional medical care when necessary.
Serve as a receptionist, answer inquiries, and furnish information concerning standards, procedures, and programs as required.
Substitute for or relieve other office personnel as required.
Arrange for repairs or service; receive and count monies; supervise and train student assistants as necessary.
Perform related duties as assigned.