Office Assistant - Environmental

Arkansas Department of Transportation•Little Rock, AR

6d•Onsite

About The Position

Under general supervision, this position is responsible for performing routine tasks in a Division or Section. The Department may require employees to perform functions beyond those contained in job descriptions. The Department may modify job descriptions based on Department needs. The Arkansas Department of Transportation is an "at will" employer. This position does not require theoretical and practical application of highly specialized knowledge or a bachelor’s degree or higher in the field; thus, this position is not eligible for H-1B visa sponsorship.

Requirements

Educational equivalent to a diploma from an accredited high school.
Experience in office procedures.
Demonstrated typing ability.
Proficiency in Microsoft Office programs.
Working knowledge of internet/web-based applications.
Detail oriented.
Excellent organizational skills.
Effective communication skills.
Highly motivated and able to prioritize and multitask efficiently.
Well-developed sense of urgency and follow-through.

Responsibilities

Email or mail correspondence, forms, or other documents.
Prepare various reports.
Sort and file records, both paper and electronic.
Answer telephone, convey messages, and run errands.
Copy and scan documents using office duplicating equipment.
Compile and maintain records, including entering data into databases.
Assist office staff in special studies and research.
Type and edit documents for accuracy and consistency with Department procedures and templates.
Update templates for formatting and accuracy.
Facilitate and track draft documents through the review process and provide a weekly recap.
Assist Environmental Division Staff with travel requests and reimbursements.
Cover the reception desk, sort and distribute mail occasionally.