Office Assistant - Business Development Operations
About The Position
Performs a variety of office support tasks to assist the Department of Business Development, formerly Mayo Clinic Ventures and Corporate Development. The Business Development Operations Office Assistant will have particular focus on the performance of tasks related to intellectual property (IP) related activities. Responsibilities can also include, but are not limited to: preparing professional written communications for internal and external stakeholders; reviewing IP documents, including patent assignments, invention disclosures and other legal documents for accuracy, completeness, and compliance prior to processing; preparing IP and agreement related documents for electronic signature workflows; utilizing proprietary relational database and various internal and external systems and applications; performing tasks to facilitate revenue workflows including management of check deposits and wire transactions utilizing banking tools; prioritizing and completing multiple assignments within established deadlines, and managing high-volume database task queues. Strong relationship skills, including effective communication, empathy, collaboration, and the ability to build and maintain positive working relationships. Clear, articulate, and professional written and verbal communication is essential along with strong attention to detail and obtaining quality and efficient results in a professional, team- and value-based work environment.
Requirements
- Must live within one hundred miles of Rochester, MN campus for multiple required onsite in-person meetings monthly.
Nice To Haves
- Advanced experienced preferred utilizing Microsoft Outlook, Teams, Word, Excel, PowerPoint, Adobe Acrobat, Adobe Sign, DocuSign, TextExpander, TechTracS database, external financial applications or related tools.
Responsibilities
- typing correspondence and/or documents
- preparing mailings
- photocopying
- sending, sorting, and distributing electronic and mail correspondence
- scanning
- running errands
- receiving and processing internal and outside materials and documents
- performing data entry
- supporting the monitoring and maintaining inventory of office supplies and meeting supplies
- monitoring and maintaining drop-in workstations, conference and meeting rooms
- maintaining department/division filing system
- answering office phones and responding to basic questions
- assisting with event planning
- contacting outside institutions for documents
- assisting in assigned record management activities
- preparing professional written communications for internal and external stakeholders
- reviewing IP documents, including patent assignments, invention disclosures and other legal documents for accuracy, completeness, and compliance prior to processing
- preparing IP and agreement related documents for electronic signature workflows
- utilizing proprietary relational database and various internal and external systems and applications
- performing tasks to facilitate revenue workflows including management of check deposits and wire transactions utilizing banking tools
- prioritizing and completing multiple assignments within established deadlines
- managing high-volume database task queues
Benefits
- competitive compensation
- comprehensive benefit plans
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
- continuing education
- advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
