Business Office Assistant

TIDES FAMILY SERVICES INC•West Warwick, RI

44m•$17 - $22•Onsite

About The Position

Tides Family Services is a nonprofit organization that is committed to providing comprehensive support and resources to children, adolescents, and families facing various challenges. The overall mission of Tides is to provide services and supports that allow youth to live in a community-based setting. An "Agency Without Walls" our services are delivered in homes, communities, schools...wherever our youth are. The Business Office Assistant plays a key role in ensuring the smooth day-to-day operations of the organization. This position primarily works out of the Tides West Warwick location and provides administrative support to the Finance and Development departments. Responsibilities include providing front-office coverage, office coordination, records management, supply and office equipment oversight, meeting and event support, and general administrative assistance across the organization. The ideal candidate is professional, organized, detail-oriented, and adaptable, with the ability to manage multiple priorities in a fast-paced, mission-driven environment while maintaining confidentiality and strong customer service.

Requirements

High school diploma or equivalent required
Minimum of 2 years of administrative, office, or bookkeeping support experience.
Valid driver’s license and reliable transportation
Strong organizational and time management skills with attention to detail.
Proficiency with common office software such as Google Workspace and Microsoft Office. and comfort with using office technology, databases and data entry systems.
Excellent written, verbal, and interpersonal communication skills.
Ability to work independently while also contributing effectively as part of a team.
Strong customer service orientation and professional demeanor.
Ability to prioritize tasks, adapt to changing needs, and maintain composure in a fast-paced environment.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Takes initiative to identify additional priorities upon task completion and proactively engages with other departments to offer support as needed.

Nice To Haves

associate’s degree or related coursework preferred
Bilingual (English/Spanish)

Responsibilities

Serve as the first point of contact for visitors, clients, and staff, greeting guests, answering phones, and monitoring the main entrance.
Receive, sort, distribute, and process incoming and outgoing mail, packages, and deliveries.
Maintain a professional, welcoming, and organized front office environment.
Maintain office supply inventory for all Tides Family Services locations, including tracking usage and coordinating reorders.
Coordinate maintenance, servicing, and repair requests for office equipment and administrative spaces across locations.
Provide administrative support to the Finance and Development departments, including scanning, filing, data entry, record maintenance, and document organization.
Maintain accurate, organized, and confidential financial and administrative records in accordance with organizational procedures.
Collaborate with staff across departments to ensure efficient, consistent, and effective office operations.
Uphold confidentiality and professionalism in handling sensitive organizational and client information.
Occasionally transport supplies, materials, or program items between Tides Family Services locations.
Assist with meeting, training, and event logistics, including room setup, materials preparation, refreshments, and cleanup.
Process and coordinate incoming community event and participation requests.
Support cross-departmental administrative initiatives and special projects as assigned.