Office Assistant - Bilingual
About The Position
The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus. Great Hearts Academies leads the way in classical, liberal arts education. We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas. Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally. At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence. We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community. Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators. At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment. Learn how you can grow both in mind and heart as an employee of Great Hearts.
Requirements
- Proficient with Microsoft Office products.
- Respond to common inquiries or complaints from parents.
- Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.
- Strong Customer Service skills
- Must be able to multi-task, have the ability to organize, and be detailed-oriented.
- Must create and maintain a customer-focused atmosphere within the administrative functions.
Nice To Haves
- Associate degree preferred
- 2-4 years office or school-related administrative position.
Responsibilities
- Answer and manage incoming calls
- Receive and interact professionally with parents, students and visitors
- Prepare and edit correspondence, communications, presentations, and other documents
- Print and distribute class schedules
- Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database
- File and retrieve documents and reference materials
- Record, transcribe, and distribute incoming communications
- Receive and process records requests in a timely manner
- Collect fees and issue receipts to parents for extra-curricular activities
- Assist faculty with copying and other class preparation
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
