Office Assistant-Bilingual

County of Tulare•Visalia, CA

3d•Onsite

About The Position

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration. Current vacancies are with the Public Defender’s office and Health and Human Services Agency, located in Porterville and Visalia. Spanish bilingual designated positions are entitled to an additional $.63 (cents) per hour. A Spanish proficiency exam will be required. Applicants must be fluent in the ability to read, write and speak in the Spanish language as well as in English. This position is eligible for a 4% Cost of Living Increase effective 06/28/2026

Requirements

Equivalent to completion of the twelfth(12 th ) grade.
Six (6) months of experience performing general clerical duties.
Or completion of an approved office support program from an accredited business/community college or adult school.
English usage, spelling, grammar, and punctuation.
Basic math including fractions, decimals, and percentages.
Alphabetical, numerical, and non-numerical filing systems and procedures.
Report and form design and production methods.
Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
Learn the organization, procedures and operating functions of the County Department to which assigned.
Perform routine clerical work including the maintenance of appropriate records and the preparation of general reports.
Verify and check files and data.
Understand and carry out verbal and written instructions.
Establish and maintain effective working relationships with County staff and the public.
Speak, read, and write Spanish may be required.
Organize work and set priorities.
Perform work with accuracy and attention to detail.
Work independently.
Prepare a variety of charts, graphs, and other special documents.
Analyze and correct operational, procedural, and programmatic problems encountered in the course of work.
Type/keyboard accurately.
Assist in training new employees.
Operate office automation and related equipment, format documents, and perform difficult operations.

Nice To Haves

Basic office procedures and clerical functions, including alphabetical and numerical filing systems.
Modern office functions, duties, and procedures.
Office automation terminology and basic operation of office automation equipment.
Report and forms design and production.
Collect information, establish facts, and take appropriate action.
Train and assist new employees.
Express ideas clearly and concisely in writing.
Recognize and maintain confidentiality of information in compliance with department regulations.
Code, sort, post, check, or verify detailed and routine data and maintain logs and records.

Responsibilities

Perform a wide variety of typing, keyboarding, specialized and/or general clerical duties related to assigned functional area and Department.
Type/keyboard, proofread, and process a variety of documents including general correspondence, memos, and statistical charts from rough drafts (handwritten, typed or computer), dictaphone recordings, or verbal instructions.
Act as a receptionist, answer the telephone, and wait on the general public, giving information on Department policies and procedures as required.
Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records.
Perform a variety of supportive office functions including receiving, sorting, and distributing incoming and outgoing correspondence.
For a full list of duties for this position, please click here.