Office Assistant, Accounting, Springfield, #26-34
About The Position
This position is responsible for maintaining and distributing office supplies, answering the telephone, and completing duplication requests. The role involves receiving incoming correspondence, opening, time/date stamping, sorting, filing, distributing, and picking up mail. The Office Assistant will also deliver and retrieve information to/from courts, agencies, vendors, and other outside contacts. A key responsibility is maintaining historical information by transferring data from various documents to a manual or automated docketing system. Additionally, the role involves preparing folders and labels for new cases or files, determining appropriate space allotment, and disposing of information by reviewing document retirement schedules, aging schedules, and legal disposition requirements. The position also includes performing other related duties as required or assigned.
Requirements
- Completion of 4 years of high school, GED or equivalent
- Two (2) years of responsible clerical experience
- Minimal familiarity with computers
- Incidental typing, with a focus on accuracy and consistency
- Ability to transfer and code data from a variety of sources with accuracy and consistency
- Familiarity with a variety of office machines
- Physical ability to lift files and boxes of up to 15 pounds
- Attendance is an essential function of this position
- Ability to maintain satisfactory working relationships with other employees and the general public
- Good oral and written communication skills
Responsibilities
- Maintains and distributes office supplies
- Answers telephone
- Completes duplication requests
- Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail
- Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts
- Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system
- Prepares folders and labels for new cases or files
- Determines appropriate space allotment for files or cases
- Disposes of information by reviewing document retirement schedules, identifying an aging schedule for files or cases, and reviewing legal requirements for disposition
- Performs other related duties as required or assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
